Tech & Innovation

What System to Use for Small Businesses?

What system to use for small business?
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If you are a small business owner or are considering setting up a small business, it is essential to have the right software in place as early as possible. Software and programs will make running your business so much easier than doing everything manually. 

We will outline some essential software that you will need if you are going to easily run a successful business. If you are just setting up your business and are currently working alone, then some of the software below may not be relevant to you yet. 

However, as your company grows and you begin to take on staff, you will find that more of our suggestions below become helpful to you. So, below, you will find information about the software types and how they can help you. 

5 Types of Systems to Use for Your Small Business:

1. Order Management/Job Ordering System

Whether you are taking online or telephone orders from customers or booking in jobs for physical work, a system that will order your jobs is a must for any business. This type of software will put your jobs in date order, so you know what you need to send or where you need to be on any day. 

We recommend using this software in a similar way as you would use a calendar. You can set up alerts and reminders to ensure that you never miss anything. Setting reminders for a set period before the job or order is due is effective in ensuring that you have everything prepared for the day it is needed.

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2. Stock System

It is always helpful to have a stock recording system in place to keep track of what you have and what you need to order. It is beneficial if you can link this software to your order management system. So that your stock system will automatically deduct from your stock list what you have used or sent for your last job or order. 

3. HR System

As your business begins to grow and you consider taking on staff to help you maintain a high level of customer service, an HR system will become essential. This is a piece of software that will allow you to record all of the details you will need to record for each of your employees. 

You can use this to record the employees’ personal information, employment checks, next of kin details, etc. You can also use this as a way to keep a record of sickness absences and time off requests so that you know who to expect into work each day. 

4. Payroll System

Having a system or access to a website that offers payroll services will be needed as soon as you have staff in place. Ensuring that your employees receive the correct amount of income each month will benefit your business, as staff will quickly leave if their pay is incorrect. A payroll system that offers paystubs also will be beneficial. However, if your payroll system does not have paystubs maker services, you can also use a website such as which will give you access to paystubs for your staff.

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5. Team Communication System

A team communication app, like Zoom, is crucial for small businesses as it enables seamless communication and collaboration among team members. With Zoom, employees can hold virtual meetings, share screens, and exchange messages in real-time. It eliminates geographical barriers, allowing teams to connect from anywhere.

Zoom’s user-friendly interface and features like breakout rooms and recording options enhance productivity and foster effective teamwork. Small businesses can rely on Zoom to conduct remote interviews, client meetings, and training sessions, ultimately saving time, reducing costs, and improving overall communication efficiency.

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In conclusion, the software landscape for small businesses is diverse, and the specific types of software used vary depending on the industry and individual needs. However, there are some common types of software that are widely utilized. Accounting software is essential for managing finances, tracking expenses, and generating reports. Customer relationship management (CRM) software helps businesses organize customer data, track leads, and streamline sales processes.

Communication platforms like Slack or Zoom facilitate seamless internal communication and collaboration. Project management tools enable efficient task management, deadline tracking, and team coordination. Additionally, small businesses may utilize productivity software such as office suites or time-tracking tools to enhance efficiency. Ultimately, the software choices for small businesses are driven by their unique requirements and objectives.

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